AutoEntry Review (2026): Pricing, Features & Honest Verdict

TLDR

AutoEntry is a Sage-owned AI tool that pulls data from receipts, invoices, and bank statements and publishes it straight into Xero, QuickBooks, or Sage. It is accurate and fairly priced on a credit model, with unlimited users on every plan. Best for: accountants, bookkeepers, and SMBs. Price: from $13/mo, no free plan. Rating: 7.3/10.

What is AutoEntry?

AutoEntry is data-capture software that automates the most tedious job in bookkeeping: typing numbers off receipts, invoices, and bank statements into your accounting system. You upload a document, AutoEntry’s AI reads it, categorizes it, and publishes the data into your accounting software with one click. The company says it processes around 28 million documents a year, so this is no small operation.

AutoEntry is owned by Sage, the long-established accounting software vendor, which gives it staying power and tight integration with the broader Sage ecosystem. It targets two groups: accountants and bookkeepers in practice, who get unlimited clients and users, and small to medium businesses that want to stop doing data entry by hand. It is HMRC-recognized and works across Xero, QuickBooks, Sage, FreeAgent, and KashFlow, among others.

The Sage ownership cuts both ways. On one hand, it gives AutoEntry deep pockets, long-term stability, and tight ties into Sage’s accounting products, which is reassuring if you are a firm betting your workflow on a vendor. On the other hand, it means AutoEntry is now part of a large software company rather than a scrappy independent, and some users worry that pace of innovation slows under a big parent. In practice, AutoEntry has kept its core promise intact: read the document, get the data right, push it into the books with as little human touch as possible. That focus is why it sits at a 4.7-star rating in the Xero Appstore.

What Are AutoEntry’s Key Features?

Document Capture and Extraction

You get data into AutoEntry three ways: snap a photo in the mobile app, upload from desktop, or forward documents to a dedicated email address. The AI then extracts the key fields and claims up to 99 percent accuracy on receipts and invoices. For line-item invoices, it pulls individual line details, not just the total, which matters for detailed bookkeeping. The email-to-AutoEntry route is the one most practices lean on: you set up an inbox, tell clients to forward their bills there, and documents flow in without anyone uploading anything manually. The mobile app is the answer for receipts captured on the go, so an employee can photograph a lunch receipt the moment they pay and never lose the paper. Accuracy still depends on legibility, and a crumpled thermal receipt will always be harder than a clean PDF, but the extraction holds up well across the document types most firms see daily.

Smart Categorization

AutoEntry does not just read documents, it learns from them. It auto-assigns VAT codes and expense categories using machine learning, and it remembers supplier preferences over time. The more you use it, the less manual coding you do, because it auto-suggests how to treat recurring suppliers based on past behavior.

One-Click Publishing and Integrations

Once data is extracted and reviewed, you publish it directly into your accounting platform. AutoEntry integrates with Xero, QuickBooks, Sage, FreeAgent, and other HMRC-recognized tools, so the captured data lands where you actually do the books. There is no export-and-reimport dance.

Statements, Expenses, and Add-Ons

Beyond invoices, AutoEntry handles bank and credit card statement conversion, supplier statement reconciliation, expense and mileage tracking, and VAT reporting. There is also an AccountsPrep add-on for year-end accounts preparation. The breadth means a practice can run most of its document workflow through one tool. Bank statement conversion is genuinely handy when a client banks somewhere that only exports PDFs, because AutoEntry turns those pages into structured, reconcilable data. The catch, which we will get to on price, is that statements are the most credit-expensive document type, so the convenience comes at a cost if you run a lot of them. Supplier statement reconciliation rounds out the toolkit, helping you catch missing invoices before they become a month-end headache.

How Much Does AutoEntry Cost?

AutoEntry’s cheapest plan, Bronze, is $13 per month for 50 credits. From there it scales: Silver is $24 per month for 100 credits, Gold is $46 for 200, Platinum is $103 for 500, Diamond is $298 for 1,500, and Sapphire is $469 for 2,500. The per-credit cost drops as you go up, from about $0.26 on Bronze to $0.19 on Sapphire. Every plan includes unlimited users, clients, and cloud storage.

The credit model is the thing to understand. A standard purchase or sales invoice costs 1 credit, an invoice with line items costs 2, a supplier statement costs 2, and a bank or credit card statement costs 3 credits per page. So your real monthly cost depends heavily on your document mix. Receipt-heavy users get great value; statement-heavy users burn credits fast. Unused credits roll over for 90 days, and there is a 200 percent overdraft allowance for spikes, so a busy month will not hard-stop your processing, the overflow just lands on the next invoice. The practical advice is to estimate your monthly document mix before picking a tier: count your simple invoices, your line-item invoices, and your statement pages separately, then size the plan to the credit total rather than the document count. Get that wrong and you either overpay for unused credits or constantly tip into overdraft.

Against competitors, AutoEntry is priced well for receipts. For a business processing 500 documents a month, estimates put AutoEntry around $228 a year versus roughly $420 for Dext, which uses per-client pricing that gets expensive. Hubdoc is effectively free if you are on the right Xero bundle, but it is more basic. AutoEntry sits in the value middle: cheaper than Dext, more capable than Hubdoc.

Who is AutoEntry Best For?

Use AutoEntry if you are an accountant or bookkeeper managing multiple clients, since unlimited users and clients on every plan is a real cost advantage over per-client pricing. It is also a solid fit for small and medium businesses that process a steady stream of receipts and invoices and want clean data flowing into Xero, QuickBooks, or Sage without manual entry.

Skip AutoEntry if most of your volume is multi-page bank statements or heavy line-item invoices, where the 2-to-3-credit-per-document cost adds up fast and a flat per-client tool like Dext may work out cheaper. Also skip it if you are already on a Xero plan that bundles Hubdoc for free and your needs are basic.

Best AutoEntry Alternatives

Dext

Dext, formerly Receipt Bank, is the feature-rich market leader in this space. It uses per-client pricing rather than credits, which makes costs predictable but can get expensive for firms with many clients. Dext rates around 4.8 stars in the Xero Appstore and offers deeper workflow features. Choose Dext if you want the most complete toolset and predictable per-client billing; choose AutoEntry if you want to pay only for what you actually process.

Datamolino

Datamolino is the closest direct competitor on the per-document model, with business plans starting around $20 per month for 100 documents. It is known for strong line-item handling and a high 4.9-star Xero rating. It is a great pick if you want similar pay-for-what-you-use pricing with excellent line-item extraction. AutoEntry counters with the Sage backing and a broader add-on suite like AccountsPrep.

Hubdoc

Hubdoc is owned by Xero and is effectively free if you are on a qualifying Xero plan, which makes it the budget choice for Xero-only users. The trade-off is real: it is more basic, with a lower 3.3-star rating and reported reliability and feature gaps. Choose Hubdoc for simple, free receipt capture inside Xero; choose AutoEntry when you need more accurate, robust extraction across heavier document workflows.

Final Verdict: Is AutoEntry Worth It?

AutoEntry earns its 7.3 as a dependable, accurate data-capture tool with the weight of Sage behind it. We found the unlimited-users-and-clients model genuinely valuable for multi-client practices, and the extraction accuracy holds up for the receipt and invoice work that makes up most bookkeeping volume. The 90-day credit rollover and pay-for-what-you-use approach are fair to buyers.

The rating stops short of higher because the credit model punishes statement-heavy and line-item-heavy users, and there is no ongoing free plan beyond 25 trial credits. If your workload is mostly receipts and invoices and you want clean data in Xero, QuickBooks, or Sage, AutoEntry is an easy recommendation. If you live in multi-page bank statements, price out Dext or Datamolino first.