VoiceCap Review (2026): Pricing, Features & Honest Verdict

VoiceCap is an AI meeting notetaker from Lithuania that records in the room, on calls or from uploads, then writes summaries in 100+ languages. Verdict: honest, well built and priced like tl;dv without the annual discount. Best for: European teams meeting in smaller languages. Price: from 29 euros per seat per month, 300 free minutes once. Rating: 7/10

What is VoiceCap?

We found VoiceCap on the Product Hunt board for 19 September 2026, sitting sixth when we read it, under the tagline “The AI notetaker for meetings in your language.” The pitch is aimed at anyone who has watched an American notetaker mangle a meeting held in Lithuanian, Finnish or Polish. VoiceCap records a meeting, separates the speakers, detects the language on its own and writes the summary, action items and decisions in that same language. It works for a call on Zoom and for six people around a table with a phone in the middle.

It is built in Vilnius. The terms name the operator as MB Su ideja, a Lithuanian small partnership, and the App Store lists the same seller. It is young: Apple’s records show the iOS app was released on 14 September 2026, five days before the launch, and it had no ratings when we checked. The site is published in English and Lithuanian. One line from the vendor’s own llms.txt file deserves a mention up front: “the product itself is English-only.” Your summaries can be in Swedish. The buttons cannot.

What Are VoiceCap’s Key Features?

Three ways to capture a meeting

You can press record in the iOS or Android app, or in the browser, for meetings in a room. You can send a bot to Zoom, Google Meet, Microsoft Teams or Webex by pasting a link, or connect Google Calendar or Outlook and let scheduled calls record themselves. Or you upload a file. MP3, WAV, M4A, OGG, WEBM, FLAC, MP4 and MOV are accepted, up to 500 MB per upload. Most rivals treat in-person recording as an afterthought. Here it is the first thing on the page, and for lawyers, consultants and board secretaries that ordering is right.

Summaries, decisions and action items in your language

Every recording becomes a timestamped transcript with speakers separated, plus a summary, key topics, action items with owners and a list of decisions. The summary language is a setting. An organisation picks a default and each user can override it, so a meeting held in Lithuanian can be summarised in English for head office. You can edit a summary or regenerate it. Exports are Markdown or plain text, and the original audio or video downloads in the format it was recorded in.

A decision log and search across every meeting

VoiceCap pulls each decision out of a meeting and adds it to one organisation-wide log, linked to the second it was said. Search runs across transcripts, summaries, decisions and titles, and it respects who is allowed to see what. Meetings file themselves into projects based on what was discussed. This is the feature we would miss most in a cheaper tool. Three months later, “what did we agree about the lease?” has an answer with a timestamp. Sharing is tidy too: a meeting can be private, shared with a group or open to the workspace, and share links require a sign-in and stop working after 30 days.

An MCP server on every plan

VoiceCap runs a Model Context Protocol server at voicecap.ai/api/mcp, so Claude, ChatGPT or any MCP client can question your archive. It signs in with OAuth, so there are no API keys to paste around. All six tools are read-only, every call is filtered to the meetings you could already open, and an admin can switch the connector off for the whole workspace. Limits are published: 60 calls a minute and 2,000 a day per person, not counted against transcription minutes, and included on the Free plan. The page is also upfront about the trade. Excerpts you ask about are sent to that AI provider and handled under its terms.

How Much Does VoiceCap Cost?

VoiceCap starts at 29 euros plus VAT per capture seat per month. There are three plans. Free gives a workspace 300 minutes and one recording seat with no card. Pro is 29 euros per capture seat and adds 1,000 minutes per seat each month, pooled across the workspace, with no rollover. Business is 49 euros per capture seat with unlimited recording. Only people who record count as seats. Viewers are free and unlimited on every plan, which suits a firm where three people run meetings and thirty read the notes.

Read the Free plan twice. The pricing card says zero euros “forever”, but the terms call the 300 minutes “a one-time allowance” that “does not renew”, and the FAQ says the same in plain words: “On Free the 300 minutes are spent for good.” Your archive stays, but you upgrade or stop recording. So this is a five-hour trial, not a free tier you can live on. Otter’s free Basic plan, by comparison, renews 300 transcription minutes every month.

Billing is monthly only. The FAQ confirms “no annual commitment”, which also means no annual discount, and that matters when you line it up against rivals. tl;dv charges the same 29 euros for Pro on monthly billing but 18 euros on annual billing. Fireflies lists Pro at $10 per seat per month billed annually, with unlimited transcription. At full use, VoiceCap Pro works out at 2.9 cents a minute, and a team that uses half its pool pays double that. You are paying a premium for the language focus, the in-room apps and the EU entity.

One more sum. Minutes attach to paid seats, so a solo user who needs more than 1,000 minutes, which is under 17 hours of meetings a month, has one route: Business at 49 euros. There are no overage charges on any plan. On Pro, a workspace that runs dry waits for the monthly reset or moves up.

Is VoiceCap Business Really Unlimited?

Mostly, and the vendor deserves credit for writing the limit down. The terms describe a fair use “planning expectation” of 2,500 minutes per paid capture seat per month, pooled across the workspace. They state that this is “not a cap”, that exceeding it never stops a recording and “never adds a charge”, and that any restriction comes with at least 14 days’ notice. That is a better clause than most unlimited plans hide behind.

One framing is off, though. The FAQ says fair use exists “for the rare workspace that records around the clock.” Do the arithmetic. 2,500 minutes is about 42 hours a month, or roughly two hours per working day per seat. A sales lead or a consultant with back-to-back client calls passes that without trying. Because the pool is shared, a team with a couple of light users will be fine. A solo Business subscriber who lives in meetings should expect an email after two heavy months in a row, which is what clause 5.4 of the terms describes.

How European Is VoiceCap’s Data Handling?

The homepage says “Kept in the EU” and the launch post says recordings are stored in Frankfurt. Storage is one thing. Processing is another, and the data processing agreement is where you see it. Of the sub-processors that handle meeting content, Google Cloud’s Irish entity and Amazon’s European entity are in the EU. OpenAI, Groq, ElevenLabs, AssemblyAI and Recall.ai, which runs the meeting bot, are all listed in the USA under EU Standard Contractual Clauses. So are Neon, the managed database host, and Vercel, which hosts the application.

None of this is hidden, and the security page says plainly that providers outside the EU are covered by those clauses. VoiceCap also states that recordings are never used to train models. But a buyer who reads “EU company, EU data” as “my audio never leaves Europe” has read too much into it. The About page explains why. VoiceCap does not claim its own speech models. It says it partnered with “the best speech recognition technology available”, and the best available is mostly American.

A few smaller gaps belong here. VoiceCap’s llms.txt states that its infrastructure providers hold SOC 2 Type II and ISO 27001 and that “VoiceCap itself is not certified.” SSO, SCIM, configurable retention and audit log export are all marked coming soon for Business, so today a recording lives until someone deletes it. The About page claims “95%+ accuracy” across Scandinavian, Baltic and major European languages with no published test behind it, while the FAQ more carefully says accuracy “varies by language, accent and recording quality.” And the homepage promises action items “with an owner and a due date” while the MCP page says “There are no due dates.” Small things, but they show the marketing running slightly ahead of the product.

Who is VoiceCap Best For?

Use VoiceCap if your meetings happen in Lithuanian, Latvian, Swedish, Finnish, Polish or any language where the big notetakers stumble, and if a good share of those meetings happen in a room. Law firms, consultancies, public bodies and agencies in the Nordics and Baltics are the obvious buyers, and the free-viewer model fits them well. It also suits teams already working in Claude or ChatGPT who want their meeting history available as a read-only source.

Skip VoiceCap if your meetings are in English on Zoom. Fireflies and Otter do that job for less, with far more integrations. VoiceCap’s docs list four: Google Calendar, Outlook, Pipedrive and the MCP server. Skip it too if procurement needs SOC 2 paperwork or SSO this quarter, if your staff need the interface in their own language, or if you wanted a free tier for occasional use.

Best VoiceCap Alternatives

Fireflies.ai is the volume choice. It has a Free plan, Pro at $10 per seat per month billed annually (the page shows $18 for monthly billing) with unlimited transcription and 8,000 minutes of storage per seat, and Business at $19 on annual billing. It connects to far more tools than VoiceCap does. What you need to test is how it handles your language, on your own recordings, before you commit a team to it.

tl;dv is the closest on price and also bills in euros. It has a Free plan, Pro at 29 euros on monthly billing or 18 euros per seat per month billed annually (216 euros a year), and Business at 39 euros monthly or 29 euros annually. It is built around recorded online calls, so it suits remote teams better than firms that meet in person.

Otter.ai is the pick for occasional users. Its free Basic plan renews 300 transcription minutes every month, which VoiceCap’s one-time allowance cannot match. Pro was listed at $16.99 per user per month on monthly billing and Business at $30, with promotional discounts running when we checked. Otter’s strength is English, and its free plan now lists an MCP server too.

Final Verdict: Is VoiceCap Worth It?

VoiceCap is a careful product from a small company that writes its limits down. The fair use clause has a real number in it. The FAQ admits the free minutes never renew. The vendor’s own file says it holds no SOC 2 certificate. We trust that kind of vendor more than one with a wall of badges, and the core product, in-room capture, same-language summaries, a decision log and MCP access on every plan, is well judged for European professional services.

It is also five days old on the App Store, English-only in its interface, monthly-only in its billing and dependent on a chain of American processors behind an EU storage promise. At 29 euros a seat it costs what tl;dv costs before the annual discount, and far more than the $10 Fireflies charges on annual billing. If your meetings are in a language the big tools handle badly, spend the 300 free minutes on your worst recording and judge the transcript yourself. If they are in English, you can pay less elsewhere. We rate VoiceCap 7 out of 10.