FlowGrid Review (2026): Pricing, Features & Honest Verdict

TLDR

FlowGrid is a time tracking and team planning app for small teams. It puts work, holidays, time off, and availability in one monthly grid, and charges a flat yearly team fee instead of per-seat billing. Best for: small teams who hate spreadsheet planning. Price: Free personal; Team EUR 220/year. Rating: 7.2/10.

What is FlowGrid?

FlowGrid is a web-based time tracking and team planning tool built for small teams. The core idea is simple. You get one clear monthly view that shows who is working on what, who is off, and how much capacity the team actually has. Inside that grid you can log time, track projects, mark holidays and time off, and see everyone’s availability at a glance. It is meant to replace the tangle of shared spreadsheets that small teams use to answer the question “who can take this on this week?”

The product is positioned against expensive monthly subscriptions. Its own marketing leans on the phrase “without spreadsheet chaos or expensive monthly subscriptions,” and the pricing backs that up: a free personal workspace and a flat yearly team upgrade. FlowGrid is an early-stage indie product, so it does not have years of reviews behind it. We dug into what it actually ships today, and it is a focused planning grid rather than a full project management suite.

That focus is the whole pitch. Most small teams do not need a Gantt chart, a Kanban board, and a sprint backlog. They need to know who is in this week, who is on holiday, and how many hours a project has burned. FlowGrid answers exactly those questions and stops there. The trade-off is obvious: you give up the breadth of a tool like Asana or ClickUp in exchange for something a new hire can understand in five minutes. For a three-person studio or a freelancer with a couple of contractors, that trade is usually the right one.

What Are FlowGrid’s Key Features?

One monthly planning grid

The center of FlowGrid is a single monthly view that combines work assignments, availability, holidays, and time off. Instead of bouncing between a calendar, a timesheet, and a leave tracker, you see all three in the same place. For a small team, that means capacity planning takes a glance rather than a meeting. Rows are people, columns are days, and the cells tell you instantly whether someone is booked, off, or open. It is the feature the whole product is built around, and it is the main reason to pick FlowGrid over a generic calendar. A shared Google Calendar can show events, but it cannot tell you at a glance that three of your five people are at capacity this week and the project due Friday has no slack to absorb a delay. FlowGrid can.

Time tracking and projects

FlowGrid lets you log time against projects so you can see where hours actually go. This is the bread-and-butter time tracking that freelancers use for client billing and that teams use to spot which projects are eating the week. You set up projects, then assign and log hours against them inside the same grid you use for planning. Because tracking and planning live in one view, you are not retyping the same information into a separate timesheet app. It is included in the free Personal workspace, so a solo user gets the full tracking feature set without paying anything, which is rare among time trackers that gate even basic logging behind a trial.

Holidays and availability

You can mark holidays and time off, and the grid reflects that in everyone’s availability automatically. When someone books a week off, the rest of the team sees the gap immediately. This is the part most small teams currently fake with a shared spreadsheet, and folding it into the planning view is the most useful thing FlowGrid does day to day.

Team workspace with admin controls

Upgrading to the Team plan unlocks shared planning, member invites, and admin controls. One person owns the workspace, invites the team, and manages who can see and edit what. It is basic team management, not a permissions matrix, but it is enough for a group of five or ten people who mostly trust each other. The shared availability piece is where the team plan earns its keep: once everyone is in, the monthly grid becomes the single source of truth for who is working, who is off, and who has slack to take on more. That removes the daily Slack pings asking whether someone is free, which is the quiet productivity drain FlowGrid is really targeting.

How Much Does FlowGrid Cost?

FlowGrid starts at free. The Personal workspace costs nothing, needs no credit card, and includes time tracking, projects, holidays, and availability for one user. That is a genuinely usable free tier for a solo freelancer, not a crippled trial.

The paid Team plan is a flat EUR 220 per year. That single fee covers shared planning, member invites, admin controls, and team availability for the whole team. The pricing math is the selling point here. Toggl Track charges around $9 per user per month on its Starter plan, so a five-person team runs roughly $540 a year. Float for resource scheduling starts near $7.50 per user per month. FlowGrid’s flat EUR 220 stops scaling the moment you cross a few seats, which is exactly when per-seat tools start to hurt.

The catch is that the Team plan is billed yearly, so there is no cheap month-to-month option to test the shared workspace with real teammates. You can validate the product solo on the free tier first, then commit to the annual team fee once you are convinced. EUR 220 is also a small enough number that it rarely needs sign-off from anyone but the founder, which is part of the appeal for indie teams that do not want a procurement conversation just to plan their week. For context, a single seat on most per-user planning tools costs more than that over a year, so FlowGrid’s whole-team fee is roughly what one teammate would cost elsewhere.

Who is FlowGrid Best For?

Use FlowGrid if you run a small team or agency of roughly three to fifteen people and you currently plan capacity in a spreadsheet. The flat yearly fee gets cheaper per head as you grow, and the combined work, holiday, and availability grid is exactly what spreadsheet planning is trying and failing to be.

Use it as a free solo time tracker too. A freelancer can run the Personal workspace at no cost and get clean project time tracking without touching a paid plan.

Skip FlowGrid if you need detailed reporting, billable-rate exports, payroll integrations, or a deep list of app connections. It is also a riskier bet for larger or compliance-heavy organizations because it is early-stage with a thin public track record. Teams that live inside a full project management suite like Asana or ClickUp will not find FlowGrid’s grid enough on its own.

Best FlowGrid Alternatives

Toggl Track

Toggl Track is the polished category leader for time tracking. It has a strong free plan for up to five users and paid plans from about $9 per user per month, with detailed reports, billable rates, and a long list of integrations. Pick Toggl if reporting and billing accuracy matter more than a flat fee, and accept that costs climb with every seat.

Clockify

Clockify is the budget favorite. Its free plan is unusually generous, supporting unlimited users and projects with solid reporting, and paid tiers start around $4 per user per month. It is less focused on team availability planning than FlowGrid, but if you mainly need free time tracking with proper reports across a bigger team, Clockify is hard to beat.

Float

Float is built for resource scheduling and capacity planning at agencies, starting near $7.50 per user per month. It does the availability and planning side far more thoroughly than FlowGrid, with timelines, utilization reports, and forecasting. Choose Float when your planning needs have outgrown a simple monthly grid and you are willing to pay per seat for the depth.

Final Verdict: Is FlowGrid Worth It?

FlowGrid earns a 7.2. It does one job well: it puts time tracking, holidays, and team availability into a single monthly grid and charges a flat yearly fee instead of bleeding you per seat. For a small team that plans in spreadsheets today, that combination is genuinely useful and the EUR 220/year price undercuts per-seat tools the moment you pass a few people. The free Personal workspace is a real bonus for solo users.

The rating is not higher because FlowGrid is early-stage and thin where mature tools are deep: reporting, integrations, and billing exports are limited, and the team plan only bills annually. If you need those, Toggl Track or Clockify are safer. But if you are a small team that wants simple shared planning at a predictable price, FlowGrid is worth a try, and the free tier means testing it costs you nothing.