Runn Review (2026): Pricing, Features & Honest Verdict

TLDR

Runn is a real-time resource planning and capacity forecasting tool that helps services teams schedule people, track utilization, and forecast project budgets. The live capacity charts are its standout. Best for: agencies and consultancies of 20+ people. Price: From $7/seat/mo, no free plan. Rating: 7.4/10.

What is Runn?

Runn is a resource planning platform that combines three jobs most teams cobble together from spreadsheets: scheduling who works on what, tracking how busy everyone is, and forecasting whether projects will land on budget. You drag people onto projects in a timeline view, and Runn instantly recalculates capacity, utilization, and financial forecasts across your whole portfolio.

The product is aimed squarely at professional services — agencies, consultancies, software shops, engineering and architecture firms. Runn reports more than 15,000 professionals using it globally, and the pitch is blunt: for most services businesses, 90% of costs are people, so knowing exactly where that time goes is the difference between a profitable project and a write-off.

What Are Runn’s Key Features?

Real-time capacity charts

The core of Runn is a live capacity-versus-demand view. As you assign work, color-coded charts show who’s overbooked and who has slack, so you can rebalance before a deadline turns into a fire drill. This is genuinely the feature people stay for.

Project forecasting and financials

Unlike scheduling-only tools, Runn forecasts forward. It projects budgets, billable hours, and revenue based on your current plan, then tracks actuals against the forecast as projects run. Project financials are included even on the entry Lite tier, which is unusual.

Skills, tags and tentative projects

You can tag people by skill and availability, then filter the planner to find the right person for a role. Tentative projects let you model deals in the pipeline without committing real capacity — useful for sales and delivery to plan together.

Timesheets and integrations

On the Standard plan, Runn adds timesheets so actual hours flow back into utilization and financial reporting, plus out-of-the-box integrations and API access to connect it to your accounting and PM stack.

How Much Does Runn Cost?

Runn starts at $7 USD per resource seat per month for the Lite plan, with a 20-seat minimum, billed monthly or annually. The Standard plan is $11 per seat per month and adds timesheets, integrations, API access and an audit log, while the Advanced plan is custom-priced and adds SSO, unlimited custom fields and reporting, and optional implementation support. There is no free-forever plan — only a 30-day Standard trial with no credit card required. That puts Runn in line with Float (around $7–12/seat) and well below Forecast, which is custom-quoted and typically runs much higher for the SMBs it targets.

Who Is Runn Best For?

Use Runn if you run an agency, consultancy or services team of at least 20 people and you need to see capacity, utilization and project budgets in one forward-looking view. If you bill by the hour and currently manage resourcing in spreadsheets, Runn will pay for itself quickly.

Skip Runn if you’re a small team under the 20-seat minimum, if you only need basic task management rather than capacity forecasting, or if you specifically want a permanently free tool — Runn doesn’t offer one.

What Are the Best Runn Alternatives?

Float

Float is the closest head-to-head competitor, with similarly priced per-seat plans (roughly $7–12/seat/mo) and a polished scheduling experience. It leans harder into scheduling and utilization but has weaker forward-looking forecasting than Runn.

Forecast

Forecast is an AI-driven project and resource management suite aimed at larger firms. It’s custom-priced and generally pricier, and it bundles more full project management, but it’s overkill for teams that just want clean capacity planning.

Resource Guru

Resource Guru is a simpler, cheaper booking tool starting around $5/seat/mo. It’s great for straightforward people scheduling but lacks Runn’s financial forecasting and portfolio-level capacity views.

Final Verdict: Is Runn Worth It?

Runn is one of the better resource planning tools on the market because it does the forward-looking part well — capacity charts and budget forecasts that update live as you plan, not static schedules you have to reconcile by hand. For agencies and consultancies the value is clear, and including project financials on the entry tier is a nice touch.

The catches are the 20-seat minimum and the absence of a free plan, which together make Runn a non-starter for small shops. But if you’re a services team of 20 or more trying to escape resourcing spreadsheets, Runn is well worth the trial. Recommended for its target audience; everyone smaller should look at Resource Guru or Float instead.