Bordio Review (2026): Pricing, Features & Honest Verdict

TLDR

Bordio is a calendar-first work management tool that combines task scheduling, time blocking, Kanban, and time tracking in one view. We found it clean and fast, with a free plan that is actually usable. Best for: small teams who plan on a calendar. Price: Free plan: yes, Professional from $5.99/user/mo. Rating: 7.8/10.

What is Bordio?

Bordio is a work management platform built around a planner. Instead of a project being a board you fill with cards, a Bordio project lives on a calendar. You drop tasks onto days, block time for them, and watch the week fill up. It mixes task management, time blocking, Kanban, notes, and time tracking into a single workspace, which is unusual at its price point.

It is made by Bordio SIA, a small company based in Riga, Latvia, and has been iterating steadily for a few years. The pitch is plain: plan the work, track the progress, and get it done. We dug into it expecting another generic Kanban clone and found something more focused. Bordio is aimed at people who think in terms of their week, not just their backlog, which makes it feel closer to a daily planner than to a traditional project tool. That framing is the whole point. Most project software starts from a list of everything you might do; Bordio starts from the question of what you will do today and tomorrow, and works backward from there.

It matters now because the project management category has split into two camps. On one side are heavy all-in-one suites like ClickUp and monday.com that can do everything but demand setup and training. On the other are simple planners that look nice but cannot run a team. Bordio sits in the middle, and for small teams that gap is exactly where they live. It is opinionated enough to guide your week without forcing a methodology on you.

What Are Bordio’s Key Features?

Calendar planner with time blocking

The calendar is the heart of Bordio. You schedule tasks and events directly onto the week, then drag to block out the time each one needs. This is the feature most rivals charge extra for or skip entirely. The week view is the default and it makes capacity obvious: if your days are packed, you can see it instantly rather than discovering it from an overdue list. You can also create time blocks that are not tied to a single task, which is useful for protecting focus time. The drag-and-drop feels responsive, and rescheduling a slipped task is a one-second gesture rather than a form to fill in.

Kanban boards and multiple views

Each project also has a Kanban board and a table view, so you are not locked into the calendar. Custom task statuses let you shape the board to your workflow rather than the stock To Do, Doing, Done. Switching between the planner and the board keeps the same tasks in sync, which is the right way to do multi-view: one source of truth, several lenses. Subtasks, recurring items, reminders, due dates, color coding, and attachments are all present, so a project does not feel stripped down just because the interface is clean. The table view is handy for bulk edits when you need to retag or reschedule a batch of tasks at once.

Workload and time tracking

On paid plans, Bordio adds team workload management so you can see who is overloaded and rebalance before someone burns out. Time tracking is built in even on the free plan, letting you log how long tasks actually took against your estimates. For agencies billing by the hour, this removes the need for a separate timer app and keeps your estimates honest over time. The workload view rolls up scheduled hours per person across the week, which makes capacity planning a glance rather than a spreadsheet exercise. It is not as deep as a dedicated resourcing tool, but for a team of a handful of people it is exactly enough.

Notes, files, and Google Calendar sync

Bordio includes notes, file attachments, and task comments so discussion stays next to the work instead of scattering across email and chat. Google Calendar integration is two-way, so meetings from your work calendar show up alongside your tasks. That matters because the whole product is calendar-based, and a planner that ignores your existing meetings is half blind. With your meetings visible, the time you have left for actual work becomes obvious, which is the single most useful thing a planner can show you. Mobile apps for iOS and Android keep the same planner with you, so a schedule change on the train syncs before you reach the desk.

How Much Does Bordio Cost?

Bordio’s paid Professional plan starts at $5.99 per user per month for the first year, then renews at $7.49 per user per month billed annually. There is also a free forever plan, but it is restricted to non-commercial personal use, with 10 projects and 500MB of storage. A 14-day trial covers the Professional plan if you want to test the team features first.

That starting price undercuts most of the category. ClickUp’s paid tiers begin at $7 per user per month, Asana starts at $10.99 per user per month, and dedicated planners like Sunsama run $20 per month. Bordio gives you unlimited projects, unlimited storage, all views, reporting, and roles and permissions on the Professional tier, which is a lot for under six dollars a head.

The honest caveat: the free plan being personal-use-only means any real business has to pay from day one. That is fine given the low price, but do not treat the free tier as a long-term team option. It is a trial for individuals, not a free workspace for a startup. The annual discount is the lever to pull here, since paying yearly knocks the cost down meaningfully versus month-to-month, and at this price the savings are not trivial across a team.

Who is Bordio Best For?

Use Bordio if you plan your work on a calendar and want time blocking without buying a separate tool. It fits solo professionals, freelancers, and small-to-medium teams in marketing, design, and agency work who want planning, tasks, and time tracking in one place. The low learning curve makes it easy to roll out to a non-technical team in an afternoon, which is no small thing when half the battle with project tools is getting people to actually use them. If your team has resisted heavier software because it felt like overhead, Bordio is the kind of tool that sticks because it maps to how people already think about their week.

Skip Bordio if you need deep reporting, portfolio dashboards, or a long list of native integrations. Its reporting is basic and its integration menu is short beyond Google Calendar. Larger organizations with complex dependencies, resource forecasting, or heavy automation needs will outgrow it and should look at Teamhood or ClickUp instead.

Best Bordio Alternatives

Sunsama

Sunsama is the premium daily planner Bordio is often compared to. It is more opinionated about your daily ritual and integrates with more task sources, but it costs $20 per month and is built for individuals, not teams. If you are a solo knowledge worker willing to pay for polish, Sunsama is stronger; if you have a team and a budget, Bordio wins on price and collaboration.

Akiflow

Akiflow is another calendar-task hybrid, pulling tasks from many apps into one timeline and unifying your calendars. At $19 per month it sits in the same premium bracket as Sunsama and targets individuals chasing inbox-zero for tasks. Bordio is broader and team-friendly; Akiflow is sharper as a personal command center but pricier.

ClickUp

ClickUp is the all-in-one heavyweight, with docs, goals, automations, and dashboards that Bordio does not match. It has a free plan and paid tiers from $7 per user per month. The trade-off is complexity: ClickUp can overwhelm a small team. Choose ClickUp if you need depth and are willing to configure it; choose Bordio if you want a calendar-first planner that just works.

Final Verdict: Is Bordio Worth It?

Bordio is a genuinely good fit for the specific person it targets: someone who plans their week on a calendar and wants tasks, time blocking, and tracking in one clean tool. At $5.99 per user per month for the first year it is one of the cheaper serious options in project management, and the interface is fast and easy to learn. The free tier, while personal-use-only, is a fair way to try the workflow.

The limits are real but predictable. Reporting is thin, integrations are sparse, and big teams with complex needs will bump into the ceiling. If that describes you, look at Teamhood or ClickUp. But for small teams and individuals who think in days and weeks rather than sprints and backlogs, Bordio earns its 7.8 and is easy to recommend.